Manage Email

If you are a busy bee, your email load must be killing you. It will either consume too much time of your day or mess things up to no end during the course of your day. So at the end of it all, you realize that rather than making life easier, emails actually mess you up. But wait! This is not true of everybody. There are some people who manage emails so marvelously even when they have 500 or so emails flowing to their account every day.

How do they do that? The tricks aren’t too complicated, in fact, they are very simple. First thing is, use the latest version of the email client that you prefer. Personal favorites vary from person to person when determining which email client is best. If you’d ask me what I recommend, I’d go with Lotus Notes or Microsoft Outlook.

How to manage email is not even closer to rocket science but good practices will always save your day when it comes to being effective. That is why you need to use the latest version of the email client, whichever product you may choose to use.

Set up folders for different people and purposes. The initial set up will take up a lot of time but in the end it will be well worth the trouble. But if you never do it, you will end up wasting a lot of time every day, without being able to manage email lists effectively. Email rules work fabulously if you know what you are doing. You could assign emails to fall under different folder names so that you know your priorities even before you lay hands on any folder or mail.

When you manage email, make sure you don’t forget to add humor. So make sure your email client is filled with colorful notes and pleasant things that will light up your day. Make use of colorful flags when you manage emails. Assign priorities to emails according to the colors you choose to assign each email. This way, you will know which emails to address urgently and which ones can wait. It is not possible to deal with a couple of hundred emails on a single day unless your job role only expects you to do that. But unfortunately, email correspondence is only a tiny fragment of work expected from you at your working place. So you can do nothing better than to manage emails properly.